When running or living on a lifestyle / residential estate, have you considered the amount of personal information required to enable the estate to operate effectively? There are residents, guests, employees, and contractors and living, working, coming and going. Have you considered the amount of personal information collected in this process? What happens to this information? Who has access to it? Is it stored securely? How long is it retained? Has it been backed-up and secured?

The Protection of Personal Information Act (‘POPIA’) will soon become effective, and with that, will require compliance with its rules and regulations by any person or business that processes personal information. Unlike prior legislation which has been industry specific, POPIA will (in one way or another) affect every business, regardless of type or industry.

Specifically in relation to an estate, the types of personal information held is typically related to three main areas: residents, employees (and contractors) and security activities.

As a responsible party in terms of POPIA, the estate must understand and disclose through adequate notice to its residents, employees, contractors and visitors, the exact ambit of the information that is being collected and the specific purpose for the collection of the information. As a responsible party, the estate must guard against collecting information which is not necessary or not for any of the purposes which have been disclosed to the data subject. In addition, an estate must ensure that the information held by it is accurate and up to date, and that the data subjects are able to access the information held about them.

In reality few responsible parties have policies or procedures in place to adequately protect and process that information in a manner that will be in line with POPIA. The best way to attain compliance is to have a clear understanding of where the personal information resides within the estate, how it is managed and who is responsible for the information. Once that understanding has been reached, a policy relating to personal information should be prepared and all further decisions relating to personal information must be made with reference to that policy. This policy must enable both the estate and the data subjects to understand their rights to their data and privacy in a simplified and clear manner which is in line with the requirements of POPIA.


In summary, POPIA will have a great effect on all estates, even if the estate only handles a small amount of personal information. What every estate has at its core is a database of sensitive personal information, which it processes in order to run effectively. Every estate must thus fulfil its role as a responsible party in terms of POPIA, and every estate must at the very least ensure that it is compliant with the requirements of POPIA.

24 Responses

  1. What i don’t understood is in reality how you are not really much more smartly-liked than you may be right now.
    You are so intelligent. You recognize therefore significantly with regards
    to this topic, made me in my opinion imagine it from so many numerous
    angles. Its like men and women are not involved
    unless it’s one thing to do with Woman gaga! Your
    personal stuffs excellent. Always handle it up!

  2. Thanks for your personal marvelous posting! I seriously enjoyed reading it, you happen to be a great
    author.I will make certain to bookmark your blog and will come back someday.
    I want to encourage one to continue your great writing, have a nice evening!

  3. My partner and I stumbled over here by a different website
    and thought I might check things out. I like what I see so i am
    just following you. Look forward to looking at your web page yet again.

  4. Aw, this was an exceptionally good post. Taking a few minutes and actual effort to make a
    great article… but what can I say… I procrastinate a whole lot and
    never manage to get nearly anything done.

  5. This design is wicked! You definitely know how to keep a
    reader amused. Between your wit and your videos, I was almost moved to start my own blog (well,
    almost…HaHa!) Excellent job. I really enjoyed what you had
    to say, and more than that, how you presented it.
    Too cool!

  6. It’s really a cool and helpful piece of info. I am happy that you just shared this useful info
    with us. Please keep us up to date like this. Thanks for sharing.

  7. Spot on with this write-up, I truly believe this amazing
    site needs much more attention. I’ll probably be
    back again to read more, thanks for the advice!

  8. Wonderful goods from you, man. I’ve understand your stuff previous to and you’re just extremely fantastic.
    I really like what you’ve acquired here, really like what you
    are stating and the way in which you say it. You make it enjoyable and you still care for to keep it sensible.

    I cant wait to read much more from you. This is
    actually a tremendous web site.

  9. My partner and I absolutely love your blog and find almost
    all of your post’s to be exactly what I’m looking for. Do you offer guest writers to write
    content for yourself? I wouldn’t mind producing a
    post or elaborating on a few of the subjects you write regarding here.
    Again, awesome web site!

  10. Exceptional post however I was wanting to know if you could write a litte more on this subject?
    I’d be very grateful if you could elaborate a little bit more.

    Appreciate it!

  11. Hello, i feel that i saw you visited my weblog so i got here to
    return the choose?.I am trying to in finding issues to enhance my site!I guess
    its good enough to use some of your ideas!!

  12. You really make it seem so easy with your presentation however I to
    find this matter to be really something which I feel I’d never understand.
    It seems too complex and very vast for me. I
    am having a look forward for your next submit, I’ll attempt to
    get the dangle of it!

Leave a Reply

Your email address will not be published. Required fields are marked *